Automation--the key to taking full advantage of digital records on the Cloud. Think of automation as a computerized carbon copy. Information is submitted in one location, and then data engineers create algorithms that take the information and securely copy it into multiple departments and locations across an organization and even across the world when needed.
Using automation can ease in-house burdens while assisting in the gathering of valuable information that can all be safely used for helping people.
Significant technology advancement, time on tasks, and additional resources are increasingly required to meet growing universities’ needs. And all these essential components can end up taxing employees by creating seemingly unending workloads.
With widespread internet access, students expect many more services and functions to have online options-with immediate access. Services like school emails, online registration, learning management systems (LMS), and many others require enormous amounts of behind-the-scenes data moving from one digital location to several others. The more endpoints, the more time and work needed to get the information where it should go. This can create a significant backlog for the school's IT department, creating a snowball effect of problems.
Higher education is facing a more intense workload than ever before.
Creating an automated foundation will give your university the support it needs to attract and support a growing and diverse student body. With the increased demand to continuously update and maintain the processes necessary for the institution to function, universities must find ways to maintain current technological needs.
Fortunately, there's a solution:
If your institution is still manually typing data by hand, this practice probably costs more than you think.
Manually entering data is time-consuming. Pulling and copying information from one location to another often only takes a minute or two, depending on how quick it is to open both sites. But for every new student, and every new piece of information attached to that student, multiple amounts of information must be input into multiple locations. These small data entry tasks rapidly add up to hefty blocks of work, stealing your employees' valuable time.
Often a university must either add more employees or overwork existing personnel to handle the escalating input needs. Neither option is cost effective or a good use of human resources. This doesn't include the time and cost of training new employees or when more new procedures are implemented in a department or in the university at large.
Human error is a natural part of any job. The cost of double checking to find and fix mistakes quickly adds up. With automation, fewer human errors occur because there are fewer places for manual input. An employee only needs to double-check the initial data entry before it is sent off to the multiple locations.
Instead of university employees repeatedly manually entering the data in various places-risking errors and typos--automation allows for the data entered in one location to be automatically pulled and copied. By creating an automated infrastructure, universities can save time and resources.
Almost every department at a university will have processes that can be automated.
The first step in determining what practices to automate is to evaluate your current procedures. Full Stack Data Solution can walk you through this very important process. We’ll analyze review the tasks already performed and assess how much time is spent on each one. We’ll help you look for any time-consuming, repetitive tasks and whether automation could improve them. It's important to note that not all procedures need to be automated for your university to run more efficiently. Figuring out which processes can be automated and in which order can be daunting. We can assist in sorting through your current methods of handling data to find what’s working and what needs a new system. Starting with these few critical tasks can make a big difference.
Automation infrastructures aren't a one-size-fits-all solution.
Many processes and manual tasks can be converted to automation without compromising the integrity of the college. The organization's size and the system gaps can be costing your university money.
Don't worry.
Full Stack Data Solution is here to help. Our many years of experience and innovative ideas will ensure a smooth-running system that will help you meet your students’, your faculty, your staff’s needs We will bridge the gap between your workload and the deployment and management of your process automation. Our long-lasting solutions will optimize your system and assist you in serving your organization’s community.
We would love to answer any questions you have.
Contact us to see how we can improve your end-to-end data processes by strenghtening your team with our expertise.